When it comes to voting on important issues, it’s vital that board members be capable of participating regardless of whether they’re physically present. That’s why online voting is becoming increasingly popular with boards. To be successful, you have to follow the proper procedures and guidelines for e-meetings.
The traditional voting procedure involves holding hands, or saying “yes” or “no”, in person at a meeting in person, or via videoconference, or phone. Many organizations use board management software in order to simplify electronic voting and ensure high security. Email voting isn’t secure and it can be difficult to get your board members to respond promptly.
If you would like your board members to be able to vote remotely and vote, they should be capable of doing so at a time that is convenient to them. If you’ve got the right technology, you can allow your board members to vote using their personal devices.
Make use of a portal for boards that includes encryption to safeguard sensitive data. Also, you should select a platform that provides participants with the possibility of controlling who can view their votes and who is able to view other participants’ votes. This helps to mitigate the risk of malicious or ill-intentional conduct by people who are not part of your organisation.