If it’s personal information about customers and staff or secret documents regarding accounts or deals businesses must secure access to their electronic documents from prying eyes. Even if employees are trained and reliable but it’s only a slight mistake to result in an embarrassing data breach that can ruin a company’s reputation. There are four ways to control the use of electronic files, and to prevent data breaches.
The Administrative Office of the Courts has requested comments on four options to solve security and privacy issues when providing remote electronic public access to court file records. The first option would maintain the presumption that all court records being available at the courthouse as well in electronic format, but limit remote access only to those with a legitimate need, such a parties, counsels as well as court staff members who are essential to the work of judges.
The other option allows the user to access and download the entire record http://www.vdr-soft.net/what-is-a-ddq/ if there is an actual need. This includes those who have been convicted of a crime and a judge has to approve the request to release information.
The third option grants the general public restricted access to specific documents that are routinely contained in criminal case files, including plea agreements, warrants for execution and other documents. It also restricts the public’s access to certain identifying data, such as Social Security Numbers and financial information. It relies on prosecutors and their attorneys to safeguard their interests in specific instances by filing motions to secure certain information or to block it from electronic access.